You speak. TellDone turns it into job notes, follow-up tasks, and reminders in seconds. Hands free, signal or no signal, tagged by the job. Built for electricians, plumbers, HVAC techs, contractors, and property managers who live on a ladder, not at a desk.
The work happens on site. The remembering happens later, and that is where the money leaks out.
Your hands are never free. You are up a ladder, wrist-deep in a panel, or holding a fitting in place. Pulling off a glove to thumb-type a note is not happening, so you tell yourself you will remember it.
By the time you reach the truck, half of it is gone. The part number, the panel that was non-standard, the thing the homeowner mentioned on the way out. Three jobs later it is all blurred together.
The follow-up visit never gets booked. You promised to come back for the part on order or the second-stage fix. It lived in your head, not your calendar, and the customer is the one who reminds you.
The quote and the callback slip. A missed callback is a job that went to whoever picked up next. The lead was real. It just never made it off the back of your hand and onto a list.
The paperwork eats your evening. One survey of UK trade businesses found owners averaging close to 14 hours a week on admin, roughly a second part-time job spent writing up what already happened.
TellDone is a voice-first planning app. Talk the way you would brief your apprentice, and it sorts your words into notes, tasks, calendar events, and reminders in about 10 to 30 seconds. Here is how that maps to a day in the field.
Standing at the panel, say what you found, what you fixed, what is left, and what the customer asked for. TellDone splits it into a clean job note plus separate follow-up tasks. No clean hands, no typing, no losing the detail between the attic and the driveway.
Start recording from the Lock Screen, the Action Button (iPhone 15 Pro and later), Control Center, or an Apple Watch (Series 6 and later). The phone can stay in your pocket. Tap, talk, back to work.
Recording does not need internet. Your audio is saved on the device and queued, then uploads and turns into notes and tasks the moment you have signal again. Recording is chunked as you talk, so a dropped connection or a dead battery will not wipe the note.
Say remind me to check the cooling tower at the Aldridge building every quarter and TellDone sets a recurring reminder. Filter swaps, annual services, warranty check-ins. They come back on schedule instead of when the customer calls annoyed.
Rattle off what you need before you leave: two 20-amp breakers, a roll of 12-2, call the supplier about the back-ordered valve, ring Mrs. Patel back about the quote. It comes back as a checkable list, not a smear on a notepad.
Say the address, customer name, or job number while you record and TellDone files everything under that tag. Pull up one job later and every note, task, and reminder you spoke on site is in one place.
Tap to correct a part name, an address, or a due date. No Save button, with a quick Undo if you tap wrong. The original transcript stays read-only as a record of what you actually said, and a quick follow-up recording updates the same note.
Push tasks and events to Apple Reminders, Apple Calendar, Google Tasks, Todoist, Things 3, or Notion, and fire it off with Siri Shortcuts. Speak in any of 60+ languages. Works on iPhone (iOS 18 and later) and the web.
One electrician, four stops, zero notes written by hand.
“Job for the Carver house: replaced the dead GFCI in the kitchen, but the outlet by the sink is on the same circuit and reads odd. Add a task to come back and check that circuit, tag it Carver.”Spoken from the top of the ladder, gloves on. Back comes a Carver job note plus a follow-up task to recheck the circuit.
“Need to order: one 20-amp GFCI breaker and a length of 12-2. Call the supply house when I have signal.”Recorded in the crawlspace with no bars. It queues on the phone and processes the second you are back in the van.
“Remind me to call Mrs. Carver Thursday with the quote for the panel upgrade.”A reminder lands on Thursday and syncs to your calendar. The callback does not slip, so the job does not go to the next number on the list.
“Set a recurring reminder to service the generator at the Riverside building every six months.”It repeats on its own. Next service, it nudges you instead of the client noticing first.
Four taps across a full day. The notes, the parts list, the callback, and the recurring service are all captured and sorted before you have washed your hands.
Free to start. Speak your first job note today and see it come back as a clean list. No card needed to try it.
Free plan available. iPhone (iOS 18 and later), Apple Watch (Series 6 and later), and web.